Associate Production Manager

About The Company

At Center Theatre Group (CTG), we believe theatre creates an extraordinary connection between artists and audiences. As one of the nation’s most influential non-profit theatre companies, we provide the broadest range of theatrical entertainment in the country at the Ahmanson Theatre (AHM), the Mark Taper Forum (MTF), and the Kirk Douglas Theatre (KDT). Whether it’s producing new work through our robust artistic development programs or engaging people of all ages and backgrounds across Los Angeles through our community and education programs, we put theatre at the center of it all.

Center Theatre Group commits to creating a safe space where the values of diversity, equity, access, and inclusion are rooted in all levels and aspects of our work. We aim to attract, nurture, and retain staff in a supportive home where we can be our best selves. We celebrate our commonalities and embrace our differences in order to ensure that everyone has access to our work onstage, behind the scenes, and in the community.

As a nonprofit theatre, our mission has always been to reflect the community we serve and to harness the power of art to transform society. To that end, our organization is committed to bettering ourselves and embracing equity, access, and inclusion in all our work. In addition, we are committed to promoting an environment for our staff, artists, audiences, and colleagues that actively works against racism, harassment, and discrimination.

Position Summary

Working within a Production Management team, the Associate Production Manager assists and supports the Production Manager and Director of Production with shows and events at Center Theatre Group’s three theatres – the Ahmanson Theatre, Mark Taper Forum, and Kirk Douglas Theatre – and with day-to-day operations and administration of the Production Department. They also take the lead on rentals, smaller-scale productions, and events as assigned by the Director of Production. They are tasked with coordinating work across multiple production areas; facilitating clear and transparent communication between and among Production Staff, other departments, and outside creative teams; and helping ensure that all productions open on time and on budget.

Primary Responsibilities

• Provide production support on shows as assigned by the Director of Production. Remain on-site at the theatre for load-in, tech, and preview weeks in rotation with other Production Managers to provide coverage and supervision of the Production Staff. Liaise with the creative team in the absence of the Production Manager.
• Create and maintain season calendars; tech, load-in, and load-out schedules; and other production documents. Distribute updates as needed.
• Organize and share production information to keep teammates informed and to promote a transparent production process. Create and maintain useful archives of documents from each production for future reference.
• Assist the Production Manager on show budgeting and expense tracking. Maintain production budgets and timely reporting of production expenses.
• Organize and attend production meetings. Take and distribute notes.
• Lead the creation and issuance of all designer contracts. Craft and track designer and assistant designer contracts, fee payments, benefit payments, and reimbursements. Maintain relationship with USA 829.
• Check payroll submitted by non-union hourly crew, ensuring it conforms to any applicable work rules before submitting to the Payroll Department for processing. Assist with checking and submitting union crew payroll as needed.
• Assist the Director of Production in facilitating the repair, purchase, and upgrade of production equipment.
• Establish and maintain good relationships with vendors. Make purchases with a company credit card, track receipts and mileage, and code these expenditures in a prompt fashion.
• For smaller-scale productions, rentals, and events, work in conjunction with applicable Production, General Management, and Artistic team members to guide creatives and stakeholders through the production process. This includes providing cost quotes to prospective rental clients, leading internal and external teams through the pre-production and technical rehearsal processes and ensuring appropriate staffing of work calls.
• Maintain and promote a safe work environment by following and enforcing all safety regulations, providing safety equipment, training employees on safe practices, reporting incidents, managing record keeping, staying up to date on safety issues, and advising on safety-related policies and decisions.
• Collaborate with all staff in the furtherance of Center Theatre Group's goal of being an anti-racist theatre working towards Justice, Equity, Diversity, and Inclusion for all. Encourage and empower everyone to speak out against racist workplace practices and policies. Participate in organization-wide anti-racism work and incorporate an anti-racist lens into daily
• Support the Education and Community Partnerships, Institutional Advancement, and Marketing Departments in furthering their work. This could include teaching workshops, leading tours, discussing behind-the-scenes activities, or taking on interns or apprentices.

Center Theatre Group provides a dynamic working environment in which duties and responsibilities may change. Employees are expected to be flexible and responsive to changes in the scope of their duties. 

Qualifications

• Experience serving in a live entertainment management role handling the production process.
• Working knowledge of and willingness to promote current health and safety practices in live entertainment.
• Experience creating contracts and tracking the contracting process for employees and vendors, a plus.
• Creative judgment, excellent problem-solving skills, ability to work effectively while managing multiple deadlines and priorities, and an aptitude and eagerness to learn new skills and processes necessary to manage varying projects.
• Demonstrable understanding of the production process from both a creative and technical viewpoint and ability to negotiate a clear path to success for any given production. Ability to read and evaluate designer plans, technical drawings, and light plots.
• Ability to communicate effectively (both written and verbal) and collaborate with people that are mixed across lines of differences such as race, gender-identity, sexual orientation, religion, ability, age, class, and immigrant status.
• Proficiency in using computers and experience using Microsoft Office programs including Word and Excel.
• Ability and willingness to always exercise professional courtesy and discretion and maintain confidentiality as required.
• Ability to remain centered and respectful during sensitive situations, guiding teams to consensus in a holistic manner.
• With advanced notice, ability to work a flexible schedule including morning, evening, and weekend hours.

Compensation

CTG offers a comprehensive compensation and benefits package including retirement plan options, escalating paid vacation, sick, personal days and holidays, and health benefits including medical, dental, vision, life and long-term disability insurance, flexible spending accounts and employee assistance program.

All employees are required to pass a background check.

In order to ensure a safe and healthy workplace, CTG recommends that all employees stay current with COVID-19 vaccinations and boosters.

How To Apply

Tell us why you are the ideal person for this job.

Please send your resume and cover letter to ProductionJobs@ctgla.org and include the position title in the subject line of the email. Due to the heavy volume of resumes received, emails that do not include the job title in the subject line of the email may not be considered. In the cover letter, please indicate how you became aware of this position, e.g., name of website, current employee, other source.

No phone calls please. We will contact qualified individuals to set up interviews.

Center Theatre Group is an equal opportunity employer and does not discriminate against any applicant on the basis of race, religion, sex, sexual orientation, gender identity, marital status, color, ancestry, disability, age, national origin, pregnancy, veteran/military status, genetic information, or any other basis prohibited by law. CTG will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring Ordinance. We support, promote, and embrace a diverse workforce.